商務英語口語對話:會議議程
M: Please let me see the draft of what you have put together for Monday's meeting.
F: I'm still working on the agenda, there will be a lot to go over on Monday. Here's what I've got so far.
M: Do you think we will spend more than twenty minutes in the opening? I think it should be pretty simple.
F: It shouldn't take too long, but there will be a lot of dignitaries at the meeting. In the opening exercises, it is protocol to spend a little time to recoginise them. I reckon it should take about half an hour before we can even get to the minutes.
M: Really? Well, at least the minutes shouldn't take too long to review. There shouldn't be a lot of active business left over from last meeting.
F: True. After review and acceptance of the minutes, we have several committee reports. Old business won't take up too much time, but sometimes the committee delegates can be a little verbose… Is there where we can limit their time?
M: We can set a five minute report time with a three minute question and answer afterwards.
F: That's not good. Q&A always stretch out the time, because people usually get stuck on some irrelevent point, we'll lose control of the meeting if we open it up to questions too early.
M: True. Well, imposing an eight minute limit on the committee reports then, we'll save Q&A until right before closed session.
F: Sounds good. Overall, we can probably keep the meeting under two hours.
M: Let's hope!
我還在弄會議議程,週一要有很多事情要做.這是我目前已經完成的部分.
你認爲我們開幕式發言需要20多分鐘嗎?我認爲應該非常簡短.
是不應該花很長時間,但是會上有很多高管出席.開幕式上,從禮節上講需要花點兒時間讓大家認識下他們.我計算過應該需要半個小時左右才能進入會議紀律環節.
真的嗎?那好吧,至少不要花太多時間評議會議記錄.上次會議之後應該沒有留下太多的後續工作.
是這樣.在評議和接受會議記錄後,我們還有幾份委員會的報告要看.遺留問題不會佔太多時間,但有時委員會代表會很囉嗦…有沒有辦法限制一下他們的時間?
我們可以設定報告時間爲5分鐘,隨後是3分鐘的問答時間.
這樣不好.問答總會拉長時間,因爲人們通常會就無關的論點說個沒完.如果我們會上過早讓大家提問,我們會失控的.
確實如此.那我們給委員會報告限定8分鐘,這樣把問答時間拖到會議結束之前.
這樣還不錯.總的來說,我們很可能把會議控制在兩小時之內.
希望如此!
來源:恆星英語-口語頻道
Draft: a rough written version of something that is not yet in its final form 草稿;草案;草圖
I've made a rough draft of the letter. 我已經寫好這封信的草稿.
This is only the first draft of my speech. 這只是我演講的初稿.
the final draft(= the final version) 定稿
The legislation is still in draft form. 這條法規還只是項草案.
a draft constitution/treaty/agreement 憲法／條約／協議草案
dignitary : a person who has an important official position 顯貴;要人;達官貴人
protocol: a system of fixed rules and formal behaviour used at official meetings, usually between governments 禮儀;外交禮節
a breach of protocol 違反外交禮節
the protocol of diplomatic visits 外交訪問的禮儀
minute: a summary or record of what is said or decided at a formal meeting 會議記錄;會議紀要
We read through the minutes of the last meeting. 我們讀了一遍上次會議的紀要.
Who is going to take the minutes(= write them)? 誰來做會議記錄?
Verbose: using or containing more words than are needed 冗長的;囉嗦的;嘮叨的
a verbose speaker/speech/style 囉裏囉嗦的演講者;言辭冗贅的演說╱文體
take up something: to fill or use an amount of space or time 佔用(時間);佔據(空間)
The table takes up too much room. 這張桌子太佔地方.
I won't take up any more of your time. 我不再佔用你的時間了.
Her time is fully taken up with writing. 她把時間全都用在了寫作上.
Stretch out: 延長,拖長
The meeting has stretched out for half an hour.
會議已延長了半個小時.
來源:恆星英語-口語頻道
